Petrol Pump Daily Hisab: Paper Register vs App
पेट्रोल पंप का रोज़ का हिसाब — रजिस्टर से या मोबाइल ऐप से?
5 min read ·
Petrol pump daily hisab comes down to one check per nozzle: Fuel Sold = Closing − Opening − Test litres, Expected = Fuel Sold × rate, and Collected = Cash + Online + Pending Dues. If Expected and Collected match, the shift is settled. You can do this in a paper register or in a phone app. The math is the same. The difference is how much time it takes and how many mistakes slip in.
The daily hisab, step by step
- At handover time (for example 10:00 AM IST), take the closing reading of every nozzle.
- Subtract the opening reading (the last shift's closing) and any 5-litre test litres.
- Multiply fuel sold by the rate. If the rate changed mid-shift, split it.
- Count the cash. Add online (UPI/card) payments and pending dues (udhar).
- Find the difference for each nozzle and ask the operator about any shortage.
- Note refills and other expenses separately. Expenses are not part of the shift difference.
- Start the next shift with the new operators.
Fuel Sold = Closing − Opening − Test litres Expected = Fuel Sold × Rate Collected = Cash + Online + Pending Dues Difference = Expected − Collected (≈ 0 → Settled)
For the tricky parts, see the 5-litre test guide and what to do when the rate changes during a shift.
Paper register vs app
| Task | Paper register | Fuel Pump Book app |
|---|---|---|
| Opening reading | Copied by hand from last page | Carried over automatically |
| Fuel sold and expected amount | Calculator, every nozzle | Calculated for you |
| 5-litre tests | Often forgotten in the math | Subtracted automatically, pass/fail shown |
| Rate change mid-shift | Easy to get wrong | Split by old and new rate |
| Online and udhar entries | Slips collected at shift end | Staff add them from their own phone |
| Customer dues balance | Add up khata pages | Balance per customer, WhatsApp reminder |
| Seeing today's shift from home | Not possible | Open the app on your phone |
| Backup | One book, can get lost or wet | Shift report PDF and Excel export |
To be fair to paper: it needs no internet and no phone. The app needs a working internet connection to enter data. If your pump has no mobile signal at all, that matters.
What closing a shift looks like in the app
You go one dispenser at a time. For each one you type the closing readings, add any tests and type the cash. Online payments and Pending Due entries that staff added during the shift are already listed. Then you see a summary of every nozzle: fuel sold, expected, collected, difference and the operator. Each nozzle shows Settled or Short by Rs.X. Finally you start the next shift and pick the operators.
The app also keeps a refills log (date, fuel, tank, litres, amount) and other expenses. It runs in any phone browser and you can add it to your home screen like a normal app. Full details are on the features page and how it works.
What it costs
The first month is free and you do not need to pay anything to start. After that it is a monthly plan, and the price is shared on WhatsApp. See pricing or the FAQ.
Common questions
Petrol pump ka daily hisab kaise kare?
For each nozzle: Fuel Sold = Closing − Opening − Test litres. Expected = Fuel Sold × rate. Collected = Cash + Online + Pending Dues. If Expected and Collected match, the shift is settled.
Is there an app for petrol pump hisab?
Yes. Fuel Pump Book is a phone app that replaces the paper shift register. It works in any phone browser and can be installed on the home screen. The first month is free.
Does the app work without internet?
No, you need an internet connection to enter data. Keep your phone data on during shift close.
Can I still keep a paper copy?
Yes. You can download a shift report PDF and export an Excel backup of your data whenever you want.